Microsoft Office Basics and Shortcuts Keys for Competitive Exams

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►Microsoft Office is an office suite of desktop applications, servers and services for the Microsoft Windows and OS X operating systems.

It was first announced by Bill Gates of Microsoft on August 1, 1988 at COMDEX in Las Vegas.

►MS office primarily includes Word, Excel, PowerPoint, Access and Outlook.

It also includes OneNote, Groove, InfoPath and Publisher. MS WORD

►Microsoft Word is a word processor developed by Microsoft.

►It is used for creating, editing, formatting, storing, retrieving and printing of a text document.

►Microsoft Word's native file formats are denoted either by a .doc or .docx file extension.

►A Cursor is an indicator used to show the position on a computer monitor or other display device that will respond to input from a text input or pointing device.

Basic Keys Common Tasks
Ctrl + Shift + Spacebar	Create a non breaking space
Ctrl + B	Make letters bold
Ctrl + I	Make letters italic
Ctrl + U	Make letters underline
Ctrl + Shift+ <	Decrease font size one value
Ctrl + Shift + >	Increase the font size one value
Ctrl + [	Increase the font size by 1 point
Ctrl + ]	Decrease the font size by 1 point
Ctrl + Spacebar	Remove paragraph or character formatting.
Ctrl + C	Copy the selected text or object
Ctrl + X	Cut the selected text or object
Ctrl + V	Paste text or an object
Ctrl + Alt + V	Paste special
Ctrl + Shift + V	Paste formatting only
Ctrl + Z	Undo the last action
Ctrl + Y	Redo the last action

Control Keys + Function keys
Ctrl+F2	Choose the print preview command (Microsoft office Button)
Ctrl+F3	Cut on the spike
Ctrl+F4	Close the window
Ctrl+F6	Go to the next window
Ctrl+F9	Insert an empty field
Ctrl+F10	Maximise the document window
Ctrl+F11	Lock a field
Ctrl+F12	Choose the Open command (Microsoft Office Button)

Function Keys
F1	Get help or visit Microsoft office Online.
F2	Move text or graphic.
F4	Repeat the last action
F5	Choose the Go To command (Home tab).
F6	Go to the nest pane or frame.
F7	Choose the spelling command (Review tab)
F8	Extend a selection
F9	Update the selected fields
F10	Show key tips
F11	Go to the nest field
F12	Choose the Save As command (Microsoft Office Button).

To create a document, we use New command at the menu.

►Save as is used to save a document for the first time. It is also used to change the destination of the saved file in the computer.

►Print Preview is used to see the document before the printout is taken.

►Cut and Paste options are used to move the data from one part of the document to another.

Portrait and Landscape options are available in Orientation category of Page Setup.

►Alignment refers to the position of text between the margins.

►Auto complete is a feature in word that automatically completes the spelling of days of the week and months of the year that have more than five letters in their names.

Header and Footer option is used to display information such as title and page number of the document.

►The bar at the top of the window that bears the name of the window, is known as Title Bar.

►A screen element of MS Word that is usually located below the title bar that provides categorised option, is called Menu Bar.

►Auto Correct in word automatically corrects certain spelling, typing, capitalisation or grammar errors.

►Thesaurus is used for finding a synonym for a word in the document.

►WordArt enables drawing text in a Microsoft Word document such as a title, watermark, or other text, with graphical effects such as skewing, shadowing, rotating, stretching in a variety of shapes and colors and even including three-dimensional effects.

►Word has extensive lists of bullets and numbering features used for tables, lists, pages, chapters, headers, footnotes, and tables of content.